reviewed January 2022
1 Name of Club
The club will be called Cardiff Triathletes (herein after will be referred to as The Club), and may also be known as Cardiff Tri. Cardiff Triathletes will be affiliated to British Triathlon through Welsh Triathlon.
2 Aims and Objectives
The aims and objectives of The Club will be:
· To offer coaching and competitive opportunities in triathlon, duathlon and other multi-sport activities
· To promote sport of triathlon within Cardiff and the surrounding area
· To ensure a duty of care to all members of The Club
· To provide all its services in a way that is fair and equitable to everyone
· To encourage participation in swimming, cycling and running
(a) Membership of The Club is open to anyone over the age of 18 interested in promoting, coaching, volunteering or participating in triathlon, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.
(b) The membership shall consist of the following categories:
· Training member
· Social member
(c) All members will be subject to the regulations of the constitution and by joining The Club will be deemed to accept these regulations and codes of practice that The Club has adopted.
(d) Members in each category will pay membership fees, as determined at the Annual General Meeting.
(e) Individuals shall be eligible to take part in the business of The Club, vote at general meetings or be eligible for selection of any Club team unless the applicable subscription has not been paid by the due date and/or membership has been not agreed by the Club Committee.
(f) Training members are required to join Welsh Triathlon. It is the individual members’ responsibility to ensure this membership is up to date.
(g) Training members shall marshal at least one Club organised event per year.
(h) Training members of The Club may not enter Club organised events, with the exception of:
· Novice training members in their first year of membership may enter Try a Tri.
· Training members may enter other Club organised events at the discretion of the Race Director, provided they have marshalled a Club event within the last year and sufficient marshals are available for the event to run safely.
a. The affairs of The Club shall be conducted by a Committee which shall consist of:
· General Secretary
· Membership Secretary
who shall be elected at the Annual General Meeting.
b. Each post may be shared by more than one individual, and conversely individuals may hold more than one post.
c. All Committee members must be members of The Club.
d. If required, the Committee shall have the power to co-opt an unlimited number of persons in the capacity of committee members.
e. The term of office shall be for one year, and members shall be eligible for re-election.
f. If the post of any Committee member should fall vacant after such an election, the Committee shall have the power to fill the vacancy until the succeeding Annual General Meeting.
g. The Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of The Club.
h. The Committee will have powers to appoint sub-committees as necessary and invite guests or advisers to the Committee as necessary to fulfil its business.
i. The Committee meetings will be convened by the Secretary of The Club and be held no less than 4 times per year.
j. Only the posts listed above or co-opted by them will have the right to vote at Committee meetings.
k. The quorum required for business to be agreed at Committee meetings will be no less than half the number of Committee members.
(l) Decisions will be made by a simple majority. The Chairperson will have casting vote in case of a split decision.
(a) The Club Treasurer will be responsible for the finances of The Club.
(b) The financial year of The Club will run from 1st January and end on 31st December
(c) All club monies will be banked in an account held in the name of The Club.
(d) A statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
(e) Club funds may only be used for the purposes of the aims and objectives of The Club as listed above.
(f) Any cheques drawn against club funds should hold the signatures of the Treasurer, Chairperson or Vice Chairperson.
7 Annual General Meetings and Extraordinary General Meetings
a. General Meetings are the means whereby the members of The Club exercise their democratic rights in conducting The Club’s affairs.
b. The Club shall hold the Annual General Meeting (AGM) each year to:
- Deal with other relevant business.
- Consider any proposed changes to the Constitution.
- Agree the membership fees for the following year.
- Elect the officers on the Committee.
- Receive a report from the Treasurer and approve the Annual Accounts.
- Receive reports from the Committee.
- Discuss changes, improvements and successes of The Club during the previous year
c. Thirty days notice of the Annual General Meeting shall be given.
d. Nominations for officers of the Committee and all items for inclusion in the agenda shall be received by the secretary ten days prior to the meeting.
e. All members have the right to vote at the AGM.
f. The quorum for AGMs will be 10% of membership.
g. An Extraordinary General Meeting (EGM) shall be called by an application in writing to the Secretary supported by at least 10% of the members of The Club. The Committee shall also have the power to call an EGM by decision of a simple majority of the Committee members.
h. All procedures shall follow those outlined above for AGMs.
8 Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.